Meeting cost tracking tools, compared

The real options for putting a cost on meetings, from free calculators to software that prices every meeting on your calendar. We make one of them, so each entry says when another tool is the better pick, and every claim links to that product’s own page.

Checked on October 24, 2026.

Tools that price every meeting on the calendar

These connect to your calendar and put a cost on each meeting in it, so you can see totals and trends, not just one meeting.

Tools that price every meeting on the calendar
Tool	What it is for	How it prices a meeting	Where you see it	Price
Hourari	Seeing and controlling what meetings cost, across the company.	A cost on every meeting, per attendee: each person’s hourly rate (from their role or salary, divided by 2,080 hours) times the time they spend. External guests cost nothing. An optional overhead multiplier adds benefits and other employment costs.	In Hourari, for every meeting on the Google Calendar and Outlook calendars you connect.	Free for up to 5 people. Team $12 and Business $22 per seat a month ($10 and $18 billed yearly). 14-day trial, no card.
FlowtraceCompared with Hourari	Meeting analytics, with costs shown in the calendar before meetings happen.	A cost on each meeting, from the meeting cost settings your organisation configures.	Inside Google Calendar and Outlook, through its plugins.	A free plan. Paid plans are per active user, priced in pounds.

Tools that show the cost during the call

A running total on screen while the meeting happens, rather than a figure on the calendar.

Tools that show the cost during the call
Tool	What it is for	How it prices a meeting	Where you see it	Price
MeetingTollCompared with Hourari	A running cost on screen during Zoom, Google Meet and Microsoft Teams calls.	Hourly rates you set, times the length and the number of attendees.	An overlay in Chrome during the call, and a web dashboard afterwards.	Solo is free for one user. Team $12 and Business $20 per team member a month.

Tools where cost is one feature among many

Products built for something else that also put a figure on meetings.

Tools where cost is one feature among many
Tool	What it is for	How it prices a meeting	Where you see it	Price
FellowCompared with Hourari	AI meeting notes, agendas and recaps.	One average annual salary set by an admin, applied to each attendee, times the length.	In Google Calendar events, through its Chrome extension.	A free plan. Team from $7 per user a month, billed yearly. The cost calculator is on paid plans.
ReclaimCompared with Hourari	An AI calendar that schedules tasks, habits and focus time.	Its people analytics offers the “true cost of meetings”, without saying how it is worked out.	In its people analytics.	Lite is free for one user. Paid plans from $10 per seat a month.

Free calculators, for one meeting at a time

Not products to compare against so much as a quick answer. Nothing connects to your calendar: you type the numbers in and get one figure back.

Free calculators, for one meeting at a time
Tool	What it is for	How it prices a meeting	Where you see it	Price
Omni Calculator	A web calculator for one meeting, one-off or recurring.	One average salary, or up to 10 salaries entered one by one, times the length. Set-up time and other costs can be added.	On its web page.	Free to use on the web.
Koalendar	A web calculator for one meeting, one-off or recurring.	Groups of attendees, each with a role, a headcount and an hourly rate or salary, with an optional overhead multiplier.	On its web page. It says it is private and needs no signup.	Free.

Which one fits

Hourari, if you want a cost on every meeting, priced per person, and ways to act on it: declining and recurring meeting reviews on every plan, budgets on Team and up.
Flowtrace, if you want rules enforced inside the calendar as invites are sent, or team analytics that go beyond meetings.
MeetingToll, if you want people to see the cost ticking up while the call is still running.
Fellow, if you mainly want meeting notes, and a rough cost in the calendar is a bonus.
Reclaim, if you want an assistant to plan your week, and meeting cost is a secondary report.
Omni Calculator, if you want one answer, for one meeting, right now.
Koalendar, if you want a quick estimate with a few different roles in the room.

Try the free calculator

Questions

Who wrote this list?: Hourari, which is one of the tools on it. That is why every claim about another product links to that product’s own page, and why each entry says when it is the better pick.
Why are some tools missing?: We list a tool only once we have read its own site. Clockwise is missing because it closed in March 2026. If we have missed one, tell us at hello@hourari.com.
What is the simplest way to work out what a meeting costs?: The length in hours, times the number of attendees, times their average hourly rate. A free calculator does that for one meeting. A calendar-connected tool does it for every meeting, so recurring ones that quietly grew show up on their own.

Sources, checked on October 24, 2026

Products change. If something here is out of date, tell us at hello@hourari.com. How Hourari prices a meeting is in the docs.