Put a line item on the largest untracked cost in the business
You track every subscription and every travel expense to the dollar. Meetings, which cost more than both, usually have no line at all. Hourari prices every meeting from your calendar and keeps the monthly total, the trend and the forecast.
Sample data. Your numbers come from your own calendar.
Your month-end grind
Price one recurring reconciliation or close meeting
Pre-set for a finance ops team. Adjust it to your own.
Every time it runs
$540
Per year
$6,480
Hours per year
72
Nothing you enter here is saved.
Ways to cut it
- Shorten it from 1 hr 30 min to 1 hr 10 min$1,620/yr
- Drop 2 attendees from the invite$3,240/yr
- Run it every other month instead of monthly$3,240/yr
The math
Where the return comes from
No projections and no assumed multipliers: just the price of the software against the cost of the meetings it makes visible. Reclaim this share of the one meeting above and the seats for everyone in it have paid for themselves.
$864
Business, 4 seats billed annually
$6,480
one monthly meeting, for a year
13%
of it pays for the seats
Illustrative, using the calculator defaults above and today's published Business price. Your figures replace these the moment you connect a calendar.
Budgets
A forecast before the month closes
Set a monthly budget for meeting spend and pick alerts at 50, 80 or 100% of it, by email or in Slack. The owner also hears when the month is on pace to go over, while it is still under budget: spent so far, plus what is already booked, carried to month end.
Budgets and alerts are on the Team plan and up. See budgets and alerts and cost trends.
Meeting budget · this month
$7,140of $12,000
On pace for
$12,480
Company: on pace to go over the meeting budget. Projected $12,480 against $12,000 ($7,140 spent so far, $3,860 already booked for the rest of the month).
Inputs and outputs
Figures you can trace in and take out
Every cost comes from the calendar and the rates you set, priced at the loaded rate: salary plus an overhead multiplier for benefits, payroll tax and office costs. And the totals leave the dashboard in the formats your accounting system already loads.
Loaded rates, not salaries
The owner sets an overhead multiplier between 1.00 and 3.00, on every plan. Changing it re-prices every meeting at once, so the trend shows no jump.
Exports your ERP can load
Meeting cost by cost centre as a Workday EIB or NetSuite GL file, plus QuickBooks and raw CSV, on the Business plan. A team with no cost centre is named before the file is built, never left out silently.
The rest of what finance gets
Meetings as a CSV
Every plan exports meetings and their costs for a preset date range. Business adds any custom range and JSON.
A report you can print
The monthly insights report as a PDF, and a monthly insights email, on every plan.
Salaries stay with the owner
Only the owner sees salaries and individual rates. Everyone else sees costs at the workspace rate, so nobody’s pay can be worked out.
You decide who sees costs
Costs can be hidden from admins or members. Someone who cannot see them sees hours instead, and totals leave hidden costs out.
Sign-off above a threshold
On Business, above your sign-off amount the organizer is told the meeting needs approval and can ask for it. Owners and admins decide from one queue.
Expensive meetings questioned
On Business, the agenda firewall asks the organizer of a costly meeting with no agenda for one, and offers invitees a decline. It never cancels anything.
More from Hourari
Meeting cost tracking
Put a price on every meeting
Cost before you send
See the price while you write the invite
Meeting health
Score recurring meetings for waste
Cost trends
Track spending over time
Budgets & alerts
Hear about it before the month runs over
Agenda firewall
Question costly meetings with no agenda
Give meetings a budget line
Free for up to 5 people. Every workspace starts with 14 days of the paid features, no credit card.