See whether meeting spend is going up or down
Meeting costs creep: one more person here, fifteen more minutes there. Each week looks like the last, and the year does not. Hourari keeps the running totals, names the meetings that moved them, and tells you where the month is heading.
Sample data. Your numbers come from your own calendar.
Month by month
Six months on one line, and where this one lands
The last six months of meeting spend, side by side, with this month projected to its end. The forecast is what has been spent, plus what is already booked, plus the meetings not booked yet at the pace the month has run so far.
The dashed line is the three-month average, so a month that is merely normal does not look like a trend.
Monthly meeting costs · last 6 months
This month, projected: $12,480
What moved it
Every change has a name next to it
A total that fell is only useful if you know why. The monthly report sets this month against last and names the series that moved it: which meetings are new, which ended, and which got bigger or smaller. Here, the month fell because a vendor sync ended and a design review got shorter.
$13,595→$12,480−$1,115 this month
- Vendor sync · ended−$1,040
- Design Review · reduced−$304
- Hiring panel · new+$280
- Q4 Planning · increased+$240
- Everything else−$291
New, ended, increased and reduced series are named, and everything else is one line, so the changes always add up to the difference between the two months.
Where the month is heading
A month-end forecast beside this month's total, split into what is spent, what is booked, and what the pace says is still to come.
Which days cost the most
Cost by day of week, with the most expensive day called out. In this sample it is Tuesday, the day the biggest planning meeting lands on.
Standing meetings against one-offs
How much of the month is recurring meetings that renew on their own, and how much is meetings someone booked once.
The rest of the report
Most expensive meetings
The month’s costliest meetings in one list, with date, attendees, length and cost.
How you meet
Back-to-back meetings, meetings outside working hours, the most common length, and how many are booked a few minutes short to leave a break.
Any period you need
The date range at the top offers this month, last month, this quarter, last quarter, this year or dates of your own.
Print it, or paste it
Print the report or save it as a PDF, or copy a short summary of the month to paste into Slack.
A monthly email
The month’s totals arrive by email at the start of the next one, so nobody has to remember to look.
Works without costs too
For anyone who cannot see costs, every chart switches to person-hours. The shape of the trend is the same.
The cost trends tab, with the six-month chart and the forecast, is on the Team plan and up. The monthly report, its PDF and the monthly email are on every plan, the free plan included.
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See which way your meeting spend is going
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