Know what every meeting costs
Connect Google Calendar or Outlook and every meeting on it gets a price, worked out from who is invited and how long it runs. Nobody fills in a timesheet, and the price moves when the invite does.
Sample data. Your numbers come from your own calendar.
How the price is set
Time in the room, priced at each person's rate
A meeting costs the hours each colleague spends in it, at that person's hourly rate, added up. Rates come from the role each person holds, or from salaries the owner enters, divided by 2,080 working hours.
An overhead multiplier adds benefits, payroll tax and office costs on top, so the figure is what the hour really costs the business, not just the salary.
8
colleagues invited
1.5 h
on the calendar
$40
average loaded rate an hour
$480
this meeting
The average is only for the sum. Each person is priced at their own rate, as the breakdown shows, and a guest from outside your company is counted but costs nothing.
Q4 Planning · by attendee
$480
- Head of product$84
- Engineering manager$72
- Senior engineer$63
- Senior engineer$63
- Designer$54
- Engineer$48
- Engineer$48
- Analyst$48
Recurring meetings
A weekly meeting is a yearly bill
Every occurrence of a series is priced on its own, at its own length and with its own attendees. Add them up and a $480 meeting every week is $24,960 this year, which is the figure worth arguing about.
Q4 Planning · cost by month this year
$24,960
Months with five Tuesdays cost $480 more than months with four.
Who counts, and who does not
Everyone who has not declined counts, the organizer included. Guests from outside your company are listed but cost nothing. Decline through Hourari and your seat comes off straight away.
See what a shorter version saves
Shortening is one step from the meeting itself, under Optimize meeting. Ninety minutes cut to sixty costs a third less every time it runs.
The details that keep the number honest
Loaded rates, not salaries
The owner sets an overhead multiplier between 1.00 and 3.00. Change it and every meeting is re-priced at once, so the trend has no jump in it.
Three ways to set rates
Salaries by role, salaries people enter for themselves, or salaries only the owner can see. Anyone without one is priced at your fallback rate.
Guests cost nothing
Hourari prices your team’s time, not your clients’. Anyone outside your company domains is counted as an attendee at no cost.
Declines come off
Someone who declines drops out of the cost at the next sync. Decline through Hourari and it happens immediately.
Kept current
Calendars sync about every 30 minutes, and a change to a rate re-prices every meeting from the start of last month onwards.
You decide who sees costs
Costs can be hidden from any role. Someone who cannot see them sees person-hours instead, never a misleading zero.
More from Hourari
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